Privacy Policy for Rolling Green Rentals LLC
Effective Date: May 01, 2025
At Rolling Green Rentals LLC, we are committed to protecting your privacy and ensuring a secure online experience. This Privacy Policy outlines the types of personal information we collect, how it is used, and how we protect your information. By using our website, you agree to the practices described in this policy.
1. Information We Collect
Information You Provide:
When you make a reservation, sign up for our newsletter, or contact us through forms on our website, we may collect your name, email address, phone number, billing information, event details, and any other personal information you provide.
Automatically Collected Information:
Our website may collect certain information automatically, including your IP address, browser type, device information, and browsing activity on our site through cookies and similar tracking technologies. This helps us improve the performance and functionality of our website.
Payment Information:
We do not store any sensitive payment information directly.
All payment transactions are processed securely through third-party payment processors. For further details, please refer to the privacy policies of those third-party services.
2. How We Use Your Information
To Process Orders and Reservations:
To complete your booking, process payments, and manage event rentals.To Communicate with You:
To provide you with updates, confirmations, and customer support related to your rentals and inquiries.To Improve Our Services:
To analyze website performance, user interactions, and improve our content and services.For Marketing and Promotions:
With your consent, we may send you promotional emails or newsletters about new products, services, and events. You can opt out of these communications at any time.For Legal Compliance:
To comply with legal obligations, resolve disputes, and enforce our agreements.
3. How We Protect Your Information
We implement a range of security measures to safeguard your personal information, including:
Secure Sockets Layer (SSL) encryption to protect data during transmission.
Restricted access to personal data to authorized personnel only.
Regular security reviews and updates to our systems and infrastructure.
Use of trusted third-party services that comply with industry standards for data protection.
Despite our efforts, no system can be completely secure. Therefore, we cannot guarantee the absolute security of your information. However, we are committed to acting promptly in the event of any breach and notifying affected users as required by law.
4. Sharing Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following situations:
Service Providers:
We may share your data with trusted third parties who help us operate our business, such as payment processors, email service providers, and analytics tools.Legal Requirements:
We may disclose your information if required to do so by law, subpoena, or other legal process.Business Transfers:
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction.
5. Your Rights and Choices
You have the following rights regarding your personal information:
Access and Correction:
You may request access to the personal data we hold about you and request corrections if it is inaccurate.Data Deletion:
You may request that we delete your personal information, subject to certain legal or operational obligations.Marketing Preferences:
You may opt out of receiving promotional communications by following the unsubscribe link in our emails or contacting us directly.
To exercise any of these rights, please contact us.
6. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your experience, analyze usage patterns, and provide personalized content. You can modify your browser settings to decline cookies, though some features of our website may not function properly as a result.
7. Children’s Privacy
Our services are not intended for individuals under the age of 13. We do not knowingly collect or solicit personal information from children. If you believe that a child has provided us with personal information, please contact us, and we will promptly delete it.
8. Third-Party Links
Our website may contain links to external websites that are not operated by us. We are not responsible for the content or privacy practices of these third-party sites. We encourage you to review their privacy policies before providing any information.
9. Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time. If we make significant changes, we will notify you by posting the updated policy on our website and updating the effective date. Your continued use of our services after any changes indicates your acceptance of the revised policy.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or our practices, please contact us.
RENTAL AGREEMENT & HOLD HARMLESS AGREEMENT
ROLLING GREEN RENTALS
RENTAL AGREEMENT & HOLD HARMLESS AGREEMENT
This Rental Agreement (“Agreement”) is made and entered into as of the date of signing, by and between Rolling Green Rentals, LLC (“Company”) and the undersigned Customer (“Customer”), collectively referred to as the Parties. This Agreement shall be governed by the laws of the State of New York.
1. Booking Deposit
1.1 A non-refundable booking deposit of $100 is required to secure the rental of equipment and/or venue for the event. This deposit shall be applied toward the total balance due for the event.
1.2 The $100 booking deposit is strictly non-refundable, including but not limited to cancellations, inclement weather (such as rain, storms, wind, or other adverse conditions), acts of God, force majeure, or any other unforeseen circumstances preventing the event from occurring.
2. Balance Payment
2.1 The remaining balance must be paid in full no later than 48 hours prior to the event, unless otherwise agreed upon in writing by the Company.
2.2 Late or non-payment may result in additional fees and/or cancellation of the rental agreement at the Company’s sole discretion.
3. Security Deposit
3.1 A refundable security deposit of $300 is required for each rental.
3.2 The security deposit shall be returned in full within 7 business days after the event, provided that:
- All rented equipment is returned in the same condition in which it was delivered.
- No items are missing, damaged, or altered in any way.
3.3 If any equipment is damaged, missing, or not returned in its original condition, the Customer is liable for the full cost of repair or replacement, which may be deducted from the security deposit. If damages exceed the security deposit, the Customer agrees to pay the remaining balance upon demand.
4. Cancellation Policy
4.1 30-Day Notice Requirement: If the Customer provides a written cancellation notice at least 30 days before the event date, all payments made shall be refunded minus the non-refundable $100 booking deposit.
4.2 Cancellations within 30 Days of the Event: If cancellation occurs within 30 days of the event, the Customer forfeits all payments, and the full balance remains due unless otherwise agreed upon in writing by the Company.
5. Responsibility for Equipment
5.1 The Customer assumes full responsibility for all rented equipment for the duration of the rental period.
5.2 The Customer agrees to:
- Return all equipment in the same condition as received.
- Immediately notify the Company of any equipment damage, malfunction, or issues during the rental period.
- Be financially responsible for any lost, stolen, or damaged equipment, including repair or replacement costs.
6. Weather & Event Cancellations
6.1 Rolling Green Rentals is not responsible for cancellations due to inclement weather (rain, storms, high winds, extreme temperatures, etc.).
6.2 The booking deposit remains non-refundable regardless of weather conditions.
6.3 No rain dates or rescheduling will be offered unless explicitly agreed upon in writing by the Company.
7. Hold Harmless & Indemnification Agreement
7.1 The Customer agrees to hold harmless, indemnify, and defend Rolling Green Rentals, LLC, its owners, agents, employees, and affiliates against any and all claims, damages, losses, liabilities, costs, or expenses (including attorney’s fees) arising from or related to the rental, setup, use, or operation of the equipment and/or services provided, including but not limited to:
- Personal injuries sustained by the Customer, event attendees, guests, or third parties.
- Damage to property belonging to the Customer, guests, or any third party.
- Accidents, incidents, or injuries occurring before, during, or after the event.
7.2 The Customer acknowledges that Rolling Green Rentals, LLC makes no warranties or guarantees regarding the suitability, safety, or effectiveness of the rental equipment.
8. Insurance Requirements
8.1 The Company reserves the right to require the Customer to provide proof of event liability insurance covering property damage and bodily injury.
8.2 If requested, the Customer must provide a certificate of insurance listing Rolling Green Rentals, LLC as an additional insured party before the event.
9. Assumption of Risk
9.1 The Customer voluntarily assumes all risks associated with the use of the rented equipment and acknowledges that Rolling Green Rentals, LLC shall not be held liable for any injuries, damages, or losses resulting from participation in activities using the rented equipment.
9.2 The Customer further acknowledges that portable mini golf involves physical activity, and all participants assume responsibility for their own well-being.
10. Governing Law & Dispute Resolution
10.1 This Agreement shall be governed by and interpreted in accordance with the laws of the State of New York.
10.2 Any disputes arising from or related to this Agreement shall be resolved through binding arbitration in Suffolk County, New York, in accordance with the rules of the American Arbitration Association.
10.3 The prevailing party in any dispute shall be entitled to recover reasonable attorney’s fees and legal costs.